Our Colonies Book a Meeting

Compliance Services

  • Compliance Services

Code Colonies integrates its compliance practice within its consulting division, driven by a core lesson from two decades of delivery. Data protection and security laws are ultimately enforced by systems. Consent exists as a software record, data retention relies on active deletion jobs, and breach reports depend on pre-existing logs. By uniting regulatory expertise with engineering capability, our engagement teams ensure that the firm defining a control is the same one that builds, tests, and documents it.

We serve organizations with compliance obligations across India, the United States, and the European Union, spanning seven regulatory frameworks and ten industry sectors. Every engagement operates on fixed fees with clear acceptance criteria and concludes with an audit-ready evidence repository ready for immediate use by your auditors.

Overview

The Practice At A Glance

20 Years

Of offshore delivery for international clients.

3 Jurisdictions

India, the United States, the European Union covered as one practice.

7 Frameworks

DPDP Act 2023, GDPR, HIPAA, PCI DSS, NIST, CCPA and CPRA, EU AI Act.

10 Sectors

From technology and healthcare to hospitality, real estate, manufacturing, and logistics.

Our operating principles

Our operating principles

Three core principles govern every engagement we take:

  • Compliance is built: A program is only complete when systems work, people are trained, and procedures are tested. Documentation is just one deliverable, not the final goal.
  • Compliance is proven: Regulators, auditors, and clients demand records. Every engagement closes with a comprehensive evidence repository indexed by control and framework.
  • Compliance is exact: Scope, deliverables, and acceptance criteria are agreed upon in writing before work begins. The Statement of Work strictly governs the engagement from day one to sign-off.

The Frameworks We Serve

Each framework below has its own practice page with the full detail of where the work concentrates, what we deliver, and how long a typical engagement runs.

Obligations overlap across these frameworks. Access management, retention and deletion, incident response, vendor governance, and training appear in some form in every one of them, and our control library maps each control to every framework that requires it. A company under three frameworks runs one program, each shared control is implemented a single time and reported three times, and the second framework in an engagement costs a fraction of the first because the shared controls already exist with their evidence.

How Clients Engage Us

01 Fixed fee · 2–3 weeks

Assessment

A project engagement covering gap assessment, data inventory, risk analysis, and a remediation roadmap priced item by item. Two to three weeks for an organisation with up to five systems. Fixed fee.

02 Fixed fee · 8–12 weeks

Implementation

A project engagement covering policies, notices, consent systems, rights workflows, security controls, vendor remediation, breach preparedness, and training, signed off against acceptance criteria. Eight to twelve weeks for up to three systems. Fixed fee per phase, invoiced on milestones.

03 Monthly fee · Annual

Compliance Retainer and Managed Compliance

An annual arrangement that keeps a live program current through regulatory monitoring, advisory support, rights request assistance, and an annual evidence refresh, with managed compliance operating these functions to agreed service levels. Monthly fee, scaled to volume.

04 Monthly fee · Annual term

DPO as a Service

A named data protection officer function with board reporting, including the DPIA and audit support duties that attach to the role. Annual term, monthly fee.

How fees work

How fees work

  • Fixed fees upfront: Agreed before engagement and unchanged after signature.
  • Free scoping: No charge for initial scoping conversations.
  • No hidden costs: Zero rate cards, material meters, or open-ended engagements.
  • Locked-in SoW: Scope, deliverables, timeline, and fees finalized in one document.
  • Milestone billing: Invoiced upon completion; retainers billed monthly.
  • Below-market pricing: Cost-effective structural efficiency from a single delivery base.
  • Consistent standards: Premium delivery quality applies across all fee levels.
How we deliver

How we deliver

Every engagement follows five phases, and every framework carries its own implementation methodology built on them:

  • Assess phase (2-3 weeks): Systems and data are mapped and scored on a one to five maturity scale, producing the Data Inventory, Gap Assessment Report, and Remediation Roadmap.
  • Design phase (1-2 weeks): The target state is defined for every gap and everything is fixed in the Statement of Work.
  • Implement phase (6-14 weeks): Covers policies, notices, consent and rights systems built into applications, vendor contracts remediated, and teams trained.
  • Validate phase (1-2 weeks): Every control is tested before it is called complete, the breach procedure is drilled, and each milestone is signed off in writing.
  • Sustain phase (ongoing): Begins with the handover of the Closure Report and evidence repository, continuing through a retainer, managed compliance, or the client's own team.
Governance, quality, and evidence

Governance, quality, and evidence

We maintain strict quality control, transparent governance, and comprehensive evidence throughout every engagement:

  • Formal governance: A named senior practitioner leads every engagement with a set kickoff, RACI matrix, weekly RAG status, maintained RAID log, and clear escalation paths.
  • Strict quality control: Every deliverable has a named preparer and reviewer. Nobody reviews their own work.
  • Traceable positions: Specific rules or clauses are cited so auditors and counsel can easily verify each framework position.
  • Audit support: Where external certifiers are required, we prepare the client and support the audit without acting as the certifying body.
  • Evidence repository: The closing deliverable includes registers, signed policies, consent/rights logs, test results, and training records indexed by framework.
  • Statutory workflows: Built to statutory clocks, including 72-hour GDPR breach reporting, DPDP Board reporting, 1-month GDPR rights response, and 45-day CCPA timelines.
The working model

The working model

  • Global delivery: Runs from Ahmedabad with overlap into US and EU business hours, featuring a single point of contact and decisions recorded in writing.
  • Flexible tooling: We provide proprietary in-house tools, or clients can freely choose third-party platforms or their existing tech stack.
  • Vendor neutrality: We take no commissions. Any third-party tools are contracted directly by the client.
  • Seamless integration: We work alongside your existing counsel, auditors, or providers, documenting the inherited baseline before making any changes.
  • Strict confidentiality: Protected under NDA from scoping, with least-privilege access, segregated data, and guaranteed return or destruction of materials at closure.
The team and where the legal line sits

The team and where the legal line sits

  • Dedicated senior-led teams: Every engagement is led by a senior practitioner, supported by our in-house privacy consultants, compliance engineers, and quality reviewers.
  • In-house documentation: All compliance materials (notices, policies, agreements, training) are prepared by our practitioners, including privacy professionals with legal education.
  • Consistent staffing: The team proposed is the team that delivers. Substitutions happen only with the client's explicit agreement.
  • Strategic legal alliances: We maintain alliances with independent law firms. When formal legal representation or opinions are needed, clients engage them directly with our full technical support.
  • Clear boundaries: We provide implementation, consulting, and technology services. We do not provide legal advice, opinions, or representation, but will assist clients in engaging independent counsel when required.

Begin with a scoping conversation

An engagement begins with a scoping conversation and a short Scoping Questionnaire, and this step carries no charge. It is followed by a written proposal specific to your organisation covering scope, approach, deliverables, timeline, team, and exact fixed fees. Once the Engagement Letter and Statement of Work are signed, kickoff happens within one week.

consulting@codecolonies.com
whatsapp_icon